HOW TO UPDATE YOUR VIETNAM WORK PERMIT AFTER A PASSPORT OR COMPANY ADDRESS CHANGE

Saturday, 08/11/25

A Vietnam work permit allows foreign nationals to work legally in Vietnam. When a passport is renewed or the employer’s registered address changes, updating the work permit is legally required. Failing to update on time may cause work permit extension issues, visa complications, or temporary residence disruptions. This guide explains the step-by-step process to update a Vietnam work permit in 2025, helping HR teams and foreign employees stay compliant and maintain legal employment and residence in Vietnam.

WHEN AND WHY DO YOU NEED TO UPDATE YOUR WORK PERMIT?

✅ When Do You Need to Update Your Work Permit?

You are required to update or reissue your work permit in the following cases:

When there is an amendment to passport information (e.g., new passport number, name changes, nationality).
When there is a change in the company’s registered address.

These changes are considered material and must be reported to the Department of Home Affairs via the re-issuance procedure.

✅ Why Is It Important to Update Your Work Permit?

To comply with Vietnam's labor and immigration laws, ensure that your work permit remains legally valid.
To avoid penalties such as fines or invalidation of residence-related documents (visa, Temporary Residence Card).
To ensure smooth processing for related documents like Temporary Residence Card, visa extensions, or tax registration.

REQUIRED DOCUMENTS FOR UPDATING VIETNAM WORK PERMIT

Work Permit Updating Case Type

Detailed Checklist Vietnam Work Permit Updating Procedure

Work Permit Updating Due to Foreign expatriate’s passport change

📁 Required Documents:

Application forms to request Work Permit Renewal
02 color photos (size 4 cm x 6 cm, white background, straight face, bare head, no colored glasses), taken no more than 6 months before the date of application;
Original valid work permit;
Scanned copy of original passport (full pages, including blank and non-blank pages)

Work Permit Updating Due to Company Address Change

According to Decree 219/2025/ND-CP, if a company changes its registered business address, the work permit must be applied for as a completely new permit.

The procedure for renewing an existing work permit cannot be applied in this case.

📁 Required Documents:

For the complete list of documents applicable to this case, please refer to “A COMPREHENSIVE GUIDE TO IMPLEMENTATION WORK PERMIT VIETNAM”

HOW TO UPDATE YOUR VIETNAM WORK PERMIT AFTER A PASSPORT CHANGE?

Order of Steps for Work Permit Reissuance in Vietnam	Detailed Guidance on the Work Permit Reissuance Procedure in Vietnam
Step 1: Prepare Documents	🧾 Gather all documents according to the checklist above. 📌 Notes: Ensure that Application Form 3 is accurately updated with the required changes passport information and is properly signed and stamped.
Step 2: Submit Work Permit Application	📍 Where to submit: Department of Home Affairs in your city/province. 💵 Government fee: 0 VND/ Work permit (Pursuant to Article 2 of Resolution No. 07/2024/NQ-HDND issued on May 19, 2024) 🎯 Submission method: Online submission It is required to use the digital identification account of the authorized person to upload the application documents online on the system at the following link: *https://dichvucong.gov.vn/p/home/dvc-trang-chu.html*
Step 3: Collecting Reissued Work Permit	⌛ Processing Time: Typically, 3–5 working days from the date the application documents are received by the Department of Home Affairs. 📅 Collection Instructions: The authorized person who submitted the application must collect the result. Bring Result receipt appointment and ID card/Passport of the person collecting. Time: 8:00 AM - 11:30 AM and 1:00 PM - 4:30 PM on working days (Monday to Friday). 🚫Important Note: Carefully check all information on the reissued work permit before leaving the office.

📞 Update Your Vietnam Work Permit? Contact Visa5s.com for Expert Reissuance Support

Updating your Vietnam Work Permit can be confusing when there are changes to your passport or company address - especially if you're unsure of the legal process or required documents. If you need:

Guidance on documents needed for updating passport information or business address
Clarification on whether your case requires a reissuance or new application
Support in preparing Form 3 and other required documents accurately
Help with submitting the application both online and in person
Follow-up with the Department of Home Affairs to ensure timely approval

👉 Contact Visa5s.com today for fast and accurate Vietnam work permit reissuance services.

RELATED ARTICLES TO VIETNAM'S WORK PERMIT & TEMPORARY RESIDENCE CARD

OUR INSTRUCTION

HOW TO UPDATE YOUR VIETNAM WORK PERMIT AFTER A PASSPORT OR COMPANY ADDRESS CHANGE

How can we help?

FAQs