Thursday, 06/08/26
A Temporary Residence Card (TRC) is an essential legal document for foreigners to enter and exit Vietnam. All personal information of a foreigner must match the information on their passport. Therefore, in cases where a foreigner needs to renew their passport (due to expiration, lack of pages, loss, etc.), after obtaining a new passport, they must apply for a Temporary Residence Card using the new passport number. In this article, Visa5s.com provides detailed instructions on the procedure, document checklist, and processing time to update the Temporary Residence Card after a foreigner renews their passport.
PROCEDURE FOR UPDATING A VIETNAM TEMPORARY RESIDENCE CARD (TRC) AFTER FOREIGNERS RENEW THEIR PASSPORT IN VIETNAM
Where Can Foreigners Renew Their Passports in Vietnam?
Foreigners can generally renew their passports through the Embassy or Consulate of their country in Vietnam, depending on their nationality and the services provided by the relevant diplomatic mission.
For example:
Foreigners are advised to contact the Embassy, Consulate of their country in Vietnam directly to obtain the latest information and detailed guidance on the passport renewal procedure, required documents, appointment requirements, and processing time.
Detailed Procedure
When Should You Update Your TRC? Foreigners are advised to update their TRC as soon as possible after receiving their new passport.
Why Should You Update Your TRC as Soon as Possible? Once a new passport is issued, the old passport is no longer valid. As the TRC is linked to the passport information, the TRC should be updated with the new passport number as soon as possible, particularly before making any international travel arrangements.
PROCEDURE FOR UPDATING A VIETNAM TEMPORARY RESIDENCE CARD AFTER FOREIGNERS RENEW THEIR PASSPORT IN THEIR HOME COUNTRY
Detailed Procedure
Why Should Foreigners Apply For A Pre-Visa Approval Letter With The New Passport Number?
When a foreigner renews their passport in their home country, their existing records in Vietnam—such as the Work Permit and Temporary Residence Card (TRC)—remain tied to their previous passport number.
To avoid complications, both the foreigner and their sponsoring company should apply for a Pre-Visa Approval Letter with the new passport number before returning to Vietnam. This step ensures the visa matches the new passport and makes the re-entry process smoother and more secure.
After entering Vietnam with the new passport, the foreigner can proceed with the TRC update using the new passport number.
DOCUMENT CHECKLIST FOR UPDATING PASSPORT NUMBER ON A VIETNAM TEMPORARY RESIDENCE CARD
Temporary Residence Cards will not be issued if the applicant’s passport is valid for less than one year, and the duration of the residence card will always be at least one month shorter than the duration of the holder’s passport.
|
No |
Required Documents |
Guidelines On Preparation |
|
GENERAL DOCUMENTS |
||
|
1 |
Old and new passport |
Original |
|
2 |
Current TRC/Vietnam Visa |
Original |
|
3 |
02 photos in 2x3cm with white background taken within the last 6 months |
Original |
|
4 |
Form for Temporary Residence Card (NA8 form) must be signed by applicant; |
Original |
|
5 |
Online Confirmation of temporary residence with NEW PASSPORT NUMBER |
Photocopy |
|
PERSONAL DOCUMENTS FOR LABOR TRC (LD TYPE) |
||
|
1 |
Vietnam work permit (with new passport number) |
Hard copy: Notarized copy. |
|
PERSONAL DOCUMENTS FOR VISITING RELATIVES TRC (TT TYPE) |
||
|
1 |
Sponsor’s work permit |
Hard copy: Notarized copy. |
|
2 |
Sponsor’s temporary residence card |
Notarized true copy |
|
3 |
Sponsor’s passport |
Notarized true copy |
|
4 |
Legalized of Marriage Registration Certificate/Birth Certificate/Family book |
Notarized Translation |
|
DOCUMENTS FROM THE SPONSORED COMPANY IN VIETNAM |
||
|
1 |
Business License Certificate |
Hard copy: Notarized copy. |
|
2 |
Application form signed and sealed by the Company (NA6 form) |
Original |
|
3 |
Introduction Letter |
Original |
|
4 |
Vietnamese employee ID card |
Photocopy |
PROCESSING TIME FOR UPDATING PASSPORT NUMBER ON A VIETNAM TEMPORARY RESIDENCE CARD
To avoid any interruption to your legal stay in Vietnam, it is recommended that the company apply immediately after you obtain new passport or entering Vietnam with new passport. The standard processing time is approximately 3 weeks. However, the actual processing time may be longer if the Immigration Office requires additional documents or further verification.
|
Step |
Detailed guidance for each step |
Processing time |
|
Step 1 |
Prepare neccessary documents and scan them. |
01-03 working days |
|
Step 2 |
Submit the online application and upload the scanned files in step 1 via the Public Security Service portal: https://dichvucong.bocongan.gov.vn/ by Company VNeID Account and a digital signature token (USB token). After successfully submitting the application, the portal will send an email containing a code and payment link. Please check and proceed with the payment of the government fee. |
05-07 working days |
|
Step 3 |
After finishing online submission and paying fee, you need to submit your application in papers at the Immigration Office of the province/city police where the foreigner is registered for temporary residence. |
05-10 working days (However, it is still depending on the workload of the Immigration Office at the time of executive applications) |
|
Step 4 |
You can use the code in step 2 to check the status and find out when you will receive the result. How to Check Your TRC Application Status?
|
From the submission date until the expected date having result |
|
Step 5 |
When the online portal display that your application has results, you can come to the Immigration Office and get the passport with TRC. |
30 minutes to 2 hours |
Visa5s.com has assisted hundreds of foreign nationals in successfully updating their passport numbers on Vietnam Temporary Residence Cards quickly and efficiently.
Our immigration specialists will support you throughout the entire process, from reviewing your documents and preparing the application to submitting the dossier and following up with the Immigration Department.
👉 Contact Visa5s.com today and let our experts handle your TRC passport number update with confidence.
OTHER INFORMATION ABOUT VIETNAM VISA, AND TEMPORARY RESIDENCE CARD
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Tel: +8428 39102359 | +8428 39102358
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Email: contact@ditravel.vn
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